PayLoop Expenses
PayLoop Expenses
Receipt scanning, FRCS-ready VAT export.
Staff snap a photo of any receipt on their phone. AI reads the vendor, total, VAT amount, invoice number, and supplier TIN automatically. The admin approves with one click. At month end, one button downloads a FRCS VAT Input Detail file in the exact format the FRCS portal expects — ready to lodge.
What Expenses does
01
AI receipt scanning — the form fills itself
Photo in, structured data out. Vendor name, total amount, VAT, invoice number, and supplier TIN are all extracted from the image automatically. No typing.
02
FRCS-ready VAT export — one click to tax-compliant
Every month, the admin downloads a single Excel file whose columns match the FRCS portal's Purchases & Expenses import template exactly. No reformatting. No manual compilation. From approval to lodgement in minutes.
03
Staff app — works on any phone, no install required
Employees open a link, enter a PIN, and they're in. iPhone, Android, any browser. No App Store, no Play Store, no IT setup.
04
Reimbursement tracking — know exactly who you owe
When a staff member pays out of pocket, they flag the expense as a reimbursement. The admin sees who's owed what on a dedicated page, marks payments as paid, and gets a weekly email summary. No more forgotten reimbursements.
05
Budget dashboard — see overspending before it happens
Set a monthly budget per expense category (Fuel, Meals, Office Supplies). The dashboard shows actual approved spend vs budget with coloured progress bars — green, amber at 80%, red over. Stop blowing budgets without knowing.
New
Manual receipt entry by admin (no quota cost), PDF receipt support (e-invoices), per-month FRCS download for any historical section.
Used by
Any Fiji business where staff make purchases on the company's behalf. Retail chains with store managers buying stock, trade businesses with field crews picking up materials, hospitality groups with multiple cost centres, professional services firms with client meetings and travel. Particularly powerful for VAT-registered businesses that dread compiling the monthly FRCS VAT Input Detail.
What no other expense app does
The FRCS VAT Input Detail export. The file columns are hardcoded to match the FRCS portal import template — Supplier TIN, Invoice Date in DD/MM/YYYY, Capital vs Revenue classification, VAT amounts. No generic expense app (Expensify, Xero Expenses, none) produces this file. From month-end to lodgement without opening another spreadsheet. The supplier TIN directory means after you've scanned a vendor once, every future receipt from them auto-fills the TIN — reducing FRCS errors caused by missing or wrong TINs.
Expenses pricing
Expenses is included in the Full Suite plan from FJD $99/month (50 receipt scans included on the Starter tier; 100 on Pro; 150 on Business). See Suite pricing →